Withdrawals

Withdrawal Policy

Students are responsible for withdrawing themselves from any or all of their classes through Banner Web; students may also submit a signed Schedule Change Form to the Student Records Office or send an email from their SmartWeb email address to the Registrar to withdraw from classes. Students who do not withdraw from classes will be assigned the grade(s) earned. No student initiated withdrawals will be processed after the withdrawal period ends. The withdrawal period runs through the end of the twelfth (12th) week of fall and spring semesters, and the eighth (8th) week of the summer semester. Students may withdraw from any, or all, courses from their schedule through that period. A student who withdraws from a course will receive a ‘W’ for that course.

Any student receiving federal student aid (Pell, SEOG, etc.) who completely withdraws from all classes during a given period of enrollment, and completes less than 60% of the term, may be required to return funds to Augusta Technical College and/or the US Department of Education.

**Important Note: The date in which you withdraw from all coursework will be the date utilized to calculate your percentage of course completion.**

In certain instances, the Registrar or Vice President of Student Affairs may act on behalf of a student to withdraw the student from classes. This may include various situations such as active duty, suspension, incarceration, injury or illness, death, or additional formal requests for withdrawal. Depending on the circumstances, documentation (e.g., proof of incarceration, a letter from a physician/hospital, or a death certificate) may be required to accompany a withdrawal in these instances. 

Dual Enrollment

Dual-enrollment students need to contact their high school counselor in order to withdraw from a course. The high school counselor will be expect to contact an Augusta Technical College Dual Enrollment Advisor to process the withdrawal. Active high school students will not be withdrawn without confirmation from the high school counselor.

Unofficial Withdrawals

A student who earns all Fs in a given term or a combination of Fs and Ws (meaning the student withdrew from a class) may be considered an ‘unofficial withdrawal’. Unofficial withdrawals are those who cease attending class(es). Faculty must enter a last date of attendance for students who earn a grade of ‘F’ for the class.  Once grades are submitted and faculty rosters are verified at the end of a term, unofficial withdrawals (those who earned the F due to ceasing participation) may be required to return funds to Augusta Technical College and/or the U.S. Department of Education. Students who truly earned Fs that were not due to ceasing attendance are not considered to have withdrawn; therefore, those students’ aid is not recalculated for the class(es) in question.

The institutional refund policy and federal aid refund policy (Return to Title IV) can be found in Financial Aid. We encourage you to be aware of these policies and how you are affected by them should you withdraw or otherwise cease attendance before a term concludes—officially or unofficially.